9 Best Project Tracking Tools for Outstanding Success. 

In today’s fast-paced business world, project management has become a critical element for success, and with the rise of remote work, including the best project tracking tools in your toolbox has become an essential part of the project management process.

Project tracking tools help teams to stay on top of their tasks and collaborate effectively, ensuring that projects are completed on time and within budget. With the plethora of project tracking tools available in the market, selecting the right one for your team can be a daunting task. Each tool comes with unique features and pricing structures, making it difficult to determine which one will best suit your team’s needs.

In this article, we will provide an overview of some of the best project tracking tools available in the market, highlighting their unique features and pricing structures. We will help you make an informed decision by providing an in-depth analysis of the pros and cons of each tool.

Whether you’re a small business owner or part of a large organization, finding the right project-tracking tool can make a significant difference in your team’s productivity and success. So, let’s dive in and explore the top project tracking tools available in the market.

Top 9 Project Tracking Software List

Jira

Jira is a widely popular project tracking tool developed by Atlassian. It is primarily used for agile software development, but it is versatile enough to be used in various project management scenarios. Jira is web-based, making it easily accessible to users across different locations and devices.

One of the key benefits of Jira is its customization capabilities. Users can customize workflows, issue types, fields, and notifications to fit their specific needs. This makes it easier for teams to collaborate, track progress, and prioritize tasks.

Another benefit of Jira is its ability to integrate with other tools such as Confluence, Bitbucket, and Slack. This allows teams to share information across different platforms and work more efficiently.

Jira also offers a variety of reporting features, such as burn-down charts, velocity charts, and sprint reports. These reports give stakeholders insight into project progress and help teams make informed decisions.

Jira’s collaboration features make it easier for teams to communicate and stay up to date on project progress. Users can mention other team members in comments, tag issues, and use @mentions to notify team members of important updates.

Overall, Jira is a powerful project tracking tool that can help teams stay organized, collaborate efficiently, and make informed decisions. Its flexibility, customization capabilities, and integration with other tools make it a popular choice for project management teams of all sizes.

Clickup

ClickUp is a cloud-based simple project management tool designed to streamline project workflows and enhance team collaboration. The platform offers a wide range of features, including project tracking, task management, team scheduling, and more. ClickUp’s flexibility makes it a popular choice for small and large businesses alike.

One of the standout features of ClickUp is its ability to organize tasks and multiple projects in a variety of ways, including lists, boards, calendars, and more. This flexibility allows users to choose the view that works best for their team’s needs. Additionally, ClickUp offers a range of integrations with other popular tools, such as Google Drive, Trello, and Slack, to streamline workflows even further.

ClickUp’s project tracking feature allows teams to track progress and identify potential bottlenecks in real-time. The platform offers a variety of customizable project management templates to fit the needs of different teams and industries. Additionally, ClickUp’s reporting and analytics features help teams identify areas for improvement and measure overall project performance.

Another notable feature of ClickUp is its robust collaboration capabilities. The platform includes features such as comments, mentions, and real-time editing, which allow team members to communicate and work together seamlessly. ClickUp also offers time tracking and reporting features, which allow managers to track team productivity and identify areas where time is being wasted.

Overall, ClickUp is a powerful and flexible project tracking tool that offers a wide range of features to help teams stay organized and productive. Its flexibility, robust collaboration capabilities, and project tracking features make it a popular choice for businesses of all sizes.

Monday

Monday.com is a popular project management and collaboration platform that allows teams to manage tasks, projects, and workflows in one centralized location. It offers a user-friendly interface that enables team members to collaborate, track progress, and meet deadlines efficiently. With its customizable dashboard, users can create unique workflows tailored to their specific needs, making it a versatile solution for various industries.

One of the main advantages of using Monday.com is its flexibility. The platform is highly customizable, allowing users to create unique workflows, custom fields, and views that suit their needs. It also offers a range of integration options with other popular tools such as Slack, Google Drive, and Trello, enabling users to streamline their work processes and stay organized.

Another key feature of Monday.com is its visual project tracking capabilities. Users can track project progress through visual representations such as charts and graphs, providing a quick and easy way to gauge progress and identify areas that need improvement. Additionally, Monday.com offers automated notifications and reminders, ensuring that team members stay on top of their tasks and deadlines.

Overall, Monday.com is an excellent project tracking tool for teams that require a customizable, user-friendly, and versatile platform to manage their projects efficiently. Its visual tracking capabilities, integrations, and automation features make it an ideal solution for businesses of all sizes and industries. Overall, it is a great project management software.

Wrike

Wrike is one of the best cloud-based project management software tools that provides users with a wide range of features to help them track and manage projects. It allows teams to collaborate on projects, manage tasks, and track progress in real-time. Wrike offers a user-friendly interface that makes it easy for team members to get started with the platform quickly.

One of the key features of Wrike is its project tracking capabilities. The platform allows users to create and track tasks, set deadlines, and assign tasks to team members. It also enables users to create project timelines and Gantt charts to help visualize project progress. With Wrike, teams can easily track their progress and identify any bottlenecks or issues that need to be addressed.

Another great feature of Wrike is its collaboration capabilities. The platform allows team members to communicate and collaborate in real-time, making it easy for team members to stay on the same page. Users can leave comments on tasks, share files, and even create custom workflows to automate repetitive tasks.

Wrike also offers a range of integrations with other tools such as Salesforce, Slack, and Adobe Creative Cloud, making it easy for teams to work seamlessly across multiple platforms. The platform also provides analytics and reporting features, allowing users to track project performance and make data-driven decisions.

Overall, Wrike is a powerful project tracking tool that provides teams with the tools they need to collaborate and manage projects effectively. Its intuitive interface, collaboration capabilities, and range of features make it a popular choice for teams of all sizes and industries. And makes it one of the top project management tools.

Smartsheet

Smartsheet is a cloud-based project management app that provides a variety of features to help teams stay organized and on track. With its user-friendly interface and customizable templates, Smartsheet is a popular choice for project tracking and management across various industries.

One of the key features of Smartsheet is its ability to create and manage tasks and projects using Gantt charts, calendars, and other visualization tools. This allows teams to easily track progress and identify any issues that may arise. Smartsheet also offers a variety of collaboration tools, such as comments and file sharing, to facilitate communication between team members.

In addition, Smartsheet provides a number of integrations with other popular tools, such as Microsoft Excel, Google Drive, and Salesforce, allowing for seamless integration with existing workflows. Its API also allows for custom integrations with other tools and systems.

Another notable feature of Smartsheet is its automation capabilities, which allow teams to automate repetitive tasks and workflows. This can save time and reduce the risk of errors, allowing team members to focus on more valuable tasks.

Overall, Smartsheet is a comprehensive project tracking tool that offers a variety of features to help teams stay organized, communicate effectively, and achieve their goals. Its user-friendly interface, customizable templates, and integrations with other popular tools make it a popular choice for project management across various industries.

Kintone

Kintone is a web-based project management software designed to help businesses streamline their processes and workflows. It is an all-in-one platform that combines project management, team collaboration, and workflow automation. Kintone allows users to customize their own workflows, forms, and apps without the need for coding knowledge.

One of the unique features of Kintone is its visual workflow designer, which allows users to create, manage, and automate workflows using a simple drag-and-drop interface. This feature enables teams to streamline their business processes, reduce manual work, and increase efficiency.

Kintone’s project management tools include Gantt charts, Kanban boards, and task lists, which help teams to manage their projects and tasks efficiently. It also has built-in collaboration tools such as comments, mentions, and notifications, which allow teams to communicate effectively and stay up-to-date with project progress.

Another key feature of Kintone is its reporting and analytics capabilities, which provide real-time visibility into project performance and allow teams to identify and address any issues quickly. It also integrates with popular business tools such as Salesforce, Zapier, and Microsoft Teams, making it easy for teams to centralize their work and collaborate seamlessly.

Overall, Kintone is one of the most powerful project management apps that can help teams to streamline their workflows, increase efficiency, and collaborate effectively. Its customizable workflows and forms make it a great option for businesses with unique requirements and its reporting and analytics capabilities enable teams to stay on top of their projects and make data-driven decisions.

Zoho Projects

Zoho Projects is an online project management software that helps teams to plan, track, and collaborate on projects effectively. It is designed to be user-friendly, customizable, and feature-rich, making it a great option for businesses of all sizes.

One of the standout features of Zoho Projects is its ability to support multiple project management methodologies. Whether your team follows Agile, Waterfall, or a hybrid approach, Zoho Projects can be tailored to your needs. It also offers various project management tools such as Gantt charts, task dependency tracking, and resource management.

Another notable feature of Zoho Projects is its collaboration capabilities. Teams can easily communicate through the platform using a range of tools such as chats, forums, and feeds. It also integrates with other tools such as Google Drive, Dropbox, and Slack, allowing for seamless collaboration across different platforms.

Zoho Projects also provides robust reporting and analytics tools that can help teams to track project progress, identify bottlenecks, and make data-driven decisions. Its visual reports and dashboards make it easy to understand complex data and quickly identify areas that need improvement.

In terms of pricing, Zoho Projects offers a range of plans to suit different business needs and budgets. Its free plan includes basic features such as task management and collaboration tools, while its paid plans offer more advanced features such as custom fields, time tracking, and automation.

Overall, Zoho Projects is a versatile and comprehensive project tracking tool that can help teams to streamline their workflows, improve collaboration, and deliver projects on time and within budget.

Airtable

Airtable is a cloud-based project tracking tool that provides an all-in-one solution for project management, team collaboration, and data organization. It is a versatile tool that allows users to create customized databases, spreadsheets, and task lists that can be used for a wide range of projects, from simple to complex.

One of the main features of Airtable is its flexible and intuitive interface, which allows users to easily organize and track projects using various views such as grid, calendar, or kanban board. This makes it easy for teams to collaborate on projects and stay on top of their progress.

Airtable also provides a range of project management features such as task management, time tracking, and customizable notifications. These features allow users to set deadlines, assign tasks, and monitor progress in real-time.

Additionally, Airtable offers integration with other popular project management tools such as Trello, Asana, and Slack, allowing teams to easily switch between platforms and keep all their information in one place.

Another advantage of Airtable is its robust data management capabilities. With Airtable, users can create and manage large amounts of data with ease, thanks to its powerful filtering, sorting, and grouping options.

Overall, Airtable is a highly versatile and customizable project management platform and one of the best task management tools that can be adapted to suit the needs of any team or project. Its intuitive interface, extensive features, and powerful data management capabilities make it a great choice for teams of all sizes and industries.

Microsoft Project

Microsoft Project is a project management software tool that allows users to plan, track, and manage projects. With features such as Gantt charts, task management, resource allocation, and budget tracking, Microsoft Project can help teams stay on schedule and on budget.

One of the key benefits of Microsoft Project is its integration with other Microsoft Office products, such as Excel and SharePoint. This allows users to easily import and export data, collaborate with team members, and share project information with stakeholders.

Microsoft Project also offers a range of customizable templates, which can be used to quickly set up a project plan. These templates cover a wide range of project types and industries, from construction to software development.

Another advantage of Microsoft Project is its ability to handle complex projects with multiple dependencies and critical paths. Users can easily identify and resolve scheduling conflicts, as well as adjust timelines and resource allocation to ensure projects stay on track.

Overall, Microsoft Project is a powerful project tracking tool that can help teams of all sizes and industries manage their projects more effectively.

With its intuitive interface, customizable templates, and seamless integration with other Microsoft Office products, Microsoft Project is a popular choice for project managers looking to streamline their workflows and improve project outcomes.

Project Tracking Tool – Selection Guide

Project tracking tools can be essential in managing projects effectively, especially when working with a team. With so many options available, choosing the right project tracking tool can be overwhelming. This step-by-step guide will help you select the best project tracking tool for your needs.

Step 1: Define Your Project Management Needs Before choosing a project tracking tool, it is essential to understand your project management needs. Determine the size of the project, the number of team members, the budget, the level of collaboration required, and other relevant factors.

Step 2: Research and Compare Conduct research on the available project tracking tools in the market. Compare the features, functionality, and pricing of each tool. Consider the user interface, ease of use, customization options, integrations, reporting capabilities, and customer support.

Step 3: Determine the Budget Consider the cost of each project tracking tool and determine if it fits within your budget. Some tools offer free or low-cost plans for small projects or teams, while others are more suitable for larger projects and come with a higher price tag.

Step 4: Test Drive the Tool Most project tracking tools offer a free trial or demo. Take advantage of this and test drive the tool to ensure it meets your project management needs. Use the trial period to familiarize yourself with the features and evaluate if the tool is user-friendly and easy to navigate.

Step 5: Consider Integration Options If your team uses other tools, such as a communication platform or a file-sharing system, consider if the project tracking tool can integrate with them. Integrations can streamline project management and increase productivity by reducing the need to switch between multiple tools.

Step 6: Evaluate Customer Support Consider the level of customer support provided by the project tracking tool. Look for tools that offer multiple support channels, such as email, phone, and live chat. Also, check if the tool has a robust knowledge base or community forum that can help you troubleshoot issues on your own.

Step 7: Seek Feedback and Reviews Read reviews and seek feedback from other users who have used the project tracking tool. This can give you insight into the tool’s strengths and weaknesses, and help you make an informed decision.

Step 8: Make a Decision Based on the research, testing, and feedback, make a decision on the best project tracking tool for your needs. Ensure that the tool aligns with your project management needs, fits within your budget, and offers good customer support.

In conclusion, choosing the right project tracking tool can greatly impact the success of your project. By following these steps, you can ensure that you choose a tool that meets your needs, fits within your budget, and increases your team’s productivity.

FAQs

What is project management software?

Project management software is a computer program or suite of applications designed to help individuals and teams manage projects from start to finish.

The software typically provides features such as task and project scheduling, resource allocation and tracking, budgeting and cost management, team collaboration tools, document sharing and version control, and progress tracking and reporting.

Project management software can be used in a variety of industries and is often utilized by businesses of all sizes, government agencies, and non-profit organizations. The software can help to streamline project management processes, improve team collaboration and communication, increase productivity, and ensure that projects are completed on time and within budget.

There are many different project management software options available, ranging from simple and low-cost solutions to more advanced and expensive options. The choice of software will depend on factors such as the size and complexity of the project, the budget available, the needs of the team and the organization, and any specific features or integrations required.

Why should I use project management software?

Project management software offers a variety of benefits that make it an essential tool for organizations of all sizes. Here are some reasons why you should use project management software:

1. Increased Efficiency: Project management software provides a centralized location for all project-related information, including tasks, timelines, resources, and budgets, allowing team members to easily access and collaborate on project details. This results in increased productivity and efficiency.
2. Improved Communication: Project management software enables real-time collaboration between team members, stakeholders, and clients. This helps ensure everyone is on the same page and has the same understanding of project goals, timelines, and progress.
3. Better Resource Management: Project management software provides visibility into resource availability and utilization, allowing you to allocate resources effectively and ensure they are utilized optimally.
4. Enhanced Project Visibility: Project management software provides real-time project visibility and status updates, allowing you to quickly identify potential issues and take corrective action.
5. Improved Risk Management: Project management software enables you to identify potential risks and track risk mitigation strategies to minimize the impact of risks on project success.
6. Increased Project Success: Ultimately, project management software helps ensure project success by providing tools for efficient collaboration, communication, and management of resources, timelines, and budgets.

What key features should I look for when selecting project management software?

When selecting project management software, there are a few key features to look for to ensure that it meets your needs and helps you achieve your project goals. Here are some of the most important features to consider:

1. Task Management: The software should allow you to create, assign, and track tasks across your team, as well as set deadlines and priorities.
2. Resource Management: The software should provide tools to manage resources like people, materials, and equipment, allowing you to allocate resources effectively and track their availability.
3. Time Tracking: The software should allow you to track the time spent on different tasks and projects, helping you to monitor progress and manage your team’s workload.
4. Collaboration: The software should facilitate communication and collaboration between team members, allowing them to share files, feedback, and updates in real-time.
5. Reporting: The software should provide customizable reports that allow you to track progress, identify issues, and make informed decisions.
6. Budgeting and Cost Tracking: The software should provide tools to help you manage project budgets, track expenses, and estimate costs.
7. Integration: The software should integrate with other tools and platforms that you use, such as calendars, email, and other business software.

By considering these key features, you can choose project management software that helps you manage your projects more efficiently and effectively.

What is the best free project management software?

There are several free project management software options available, and the best one for you will depend on your specific needs and requirements. Here are some of the most popular options:

1. Asana – Asana offers a comprehensive set of features for project management, including task lists, timelines, and collaboration tools. Its free version is suitable for small teams and includes basic features such as task assignments, due dates, and file attachments.
2. Trello – Trello is a visual project management tool that uses cards and boards to organize tasks and projects. Its free version includes basic features such as task assignments, due dates, and file attachments.
3. Wrike – Wrike offers a flexible project management solution with a range of features, including task lists, calendars, and collaboration tools. Its free version includes basic features such as task assignments, due dates, and file attachments.
4. ClickUp – ClickUp is a comprehensive project management tool that includes features such as task management, calendars, and team collaboration. Its free version includes basic features such as task assignments, due dates, and file attachments.
5. MeisterTask – MeisterTask is a simple and intuitive project management tool that includes features such as task lists, calendars, and team collaboration. Its free version includes basic features such as task assignments, due dates, and file attachments.

While these tools are all great options for free project management software, it’s important to note that their free versions may have limitations or restrictions. If you require more advanced features or have a larger team, you may need to consider upgrading to a paid plan.

What can you do with project management software?

Project management software is a valuable tool that can help individuals and organizations effectively plan, manage, and track projects. Here are some of the things that can be accomplished using project management software:

1. Planning: With project management software, users can create project plans that outline the scope of work, timelines, and milestones.
2. Task management: The software allows users to break down projects into individual tasks and assign them to team members. It also enables team members to track their progress and prioritize their work.
3. Resource management: Project management software provides users with the ability to allocate resources, such as people and equipment, to specific tasks or projects.
4. Collaboration: Project management software enables team members to communicate and collaborate on projects in real-time, regardless of their location.
5. Document management: The software allows users to store and manage project documents, such as plans, contracts, and project reports.
6. Budget and cost management: Project management software provides users with the ability to track project costs and budgets, allowing them to make informed decisions regarding project finances.
7. Reporting: With project management software, users can generate reports and dashboards to track progress, identify risks and issues, and communicate project status to stakeholders.

Overall, project management software can help improve project efficiency, increase productivity, and ensure that projects are delivered on time and within budget.

Do I need more than one tool?

Whether or not you need more than one tool for project management depends on the complexity and scale of your project. For small projects, a single tool may be sufficient, but for larger and more complex projects, it may be necessary to use multiple tools to effectively manage all aspects of the project.

Using multiple tools allows for a more specialized approach, as each tool can be selected based on its strengths in specific areas of project management. For example, you may use one tool for task management, another for resource allocation, and yet another for budget tracking.

However, it’s important to ensure that the tools you choose can integrate with each other so that data can be easily shared and updated across all tools. This integration can help eliminate data duplication, reduce manual effort, and provide a more holistic view of the project.

Another factor to consider is the cost of using multiple tools, as it may be more expensive than using a single, all-in-one project management tool. It’s important to weigh the benefits and drawbacks of each approach and choose the one that best meets the needs of your project and your organization.

What is the best project management software for small businesses?

Small businesses require a project management tool that can handle their specific needs, such as managing teams, tasks, deadlines, and budgets, while keeping costs low. There are several project management software options available that can cater to the needs of small businesses. Here are some of the best project management software options for small businesses:

1. Asana – A popular project management tool that offers task management, team collaboration, and project tracking features. It also offers a free version and affordable paid plans.
2. Trello – A simple and easy-to-use project management tool that allows you to create boards, lists, and cards to manage tasks and projects. It also offers a free version and paid plans.
3. Monday.com – A flexible project management tool that offers customizable workflows, team collaboration, and project tracking features. It offers affordable paid plans and a free trial.
4. Basecamp – A comprehensive project management tool that offers project tracking, task management, team collaboration, and communication features. It also offers a free trial and affordable paid plans.
5. Wrike – A powerful project management tool that offers project tracking, team collaboration, task management, and budget tracking features. It offers a free trial and affordable paid plans.

Choosing the best project management software for your small business will depend on your specific needs and budget. However, these software options offer a good starting point for your search.

What is the best project management software for large organizations?

Large organizations require project management software that is scalable, customizable and offers advanced features to manage complex projects. Here are some of the best project management software options for large organizations:

1. Asana: Asana is a popular project management software that offers features like task management, project tracking, and collaboration tools. It is highly customizable and can be integrated with other software tools.
2. Wrike: Wrike is a cloud-based project management software that offers features like project planning, time tracking, team collaboration, and resource management. It is highly scalable and can be used by teams of any size.
3. Jira: Jira is a popular project management software used by large organizations to manage software development projects. It offers features like bug tracking, agile project management, and project tracking.
4. Monday.com: Monday.com is a flexible project management software that offers features like task management, time tracking, and team collaboration. It can be customized to suit the needs of large organizations.
5. Smartsheet: Smartsheet is a cloud-based project management software that offers features like project tracking, resource management, and team collaboration. It can be integrated with other software tools like Salesforce and Microsoft Office.

Ultimately, the best project management software for large organizations will depend on their specific needs and requirements. It is important to evaluate multiple options and choose software that can be customized to fit their unique workflows and processes.