Building Momentum and Increasing Productivity: Healthy Habits for Teams 

 March 1, 2024

Written by Yemisi Iyilade, Project Management Consultant, Scientist & Innovation Expert.

Are you a project leader looking to increase your team’s productivity and build momentum towards successful project deliverables? Building momentum requires establishing healthy daily routines that help your team stay focused, motivated, and productive.

By incorporating these routines into your team’s daily schedule, you can create a sense of structure and purpose. This will help your team work towards their goals with greater efficiency and effectiveness.

There are a variety of healthy habits that you can incorporate into your team’s daily routine to help them build momentum and increase productivity.

For example, starting each day with a team meeting or stand-up can help your team stay aligned on goals and priorities. It also provides an opportunity for team members to share updates, ask questions, and provide feedback.

Additionally, setting aside time for individual and team-focused work can help your team stay focused and efficient. It also allows team members to work on tasks that play to their individual strengths and skills.

By establishing these routines and habits, you can help your team stay on track and build momentum towards successful project deliverables.

Establishing a routine

Establishing a Productive Routine

As a project leader, you play a crucial role in establishing a productive routine for your team. A productive routine helps build momentum and increases productivity within teams, leading to the success of the overall project deliverables.

In this section, we will discuss some healthy habits that you can incorporate into your team’s daily routine to achieve this.

Defining Productivity

Productivity is the measure of how efficiently and effectively a team completes tasks and achieves goals. To establish a productive routine, you must define what productivity means for your team.

This involves setting clear expectations, outlining key results, and providing training to help team members achieve their goals.

Setting Goals and Priorities

Setting clear goals and priorities is essential for a productive routine. As a project leader, you must work with your team to define the project’s purpose, identify the tasks required to achieve it, and prioritize them.

This helps team members stay focused and motivated, knowing what they need to accomplish and why it matters.

Effective Communication

Effective communication is crucial for a productive routine. You must establish clear channels of communication and ensure that team members understand how to use them.

Regular check-ins, status updates, and meeting agendas can help keep everyone on the same page and prevent distractions.

Asana and Microsoft Teams are examples of project management tools that can help with effective communication. These tools allow team members to collaborate, share information, and track progress in real-time.

Incorporating Healthy Habits

As a project leader, you play a crucial role in boosting morale, supporting employee productivity, and preventing burnout.

By incorporating healthy habits into your team’s daily routine, you can help increase productivity and contribute to the success of the overall project deliverables. Here are some healthy habits that you can incorporate into your team’s daily routine:

Encouraging Breaks and Play

Encouraging your team to take breaks and engage in play can help prevent burnout and improve team productivity.

Taking short breaks throughout the day can help reduce distraction and increase focus. Encourage your team to take a few minutes to stretch, take a walk, or engage in a quick game of ping pong.

Prioritizing Mental Health

Prioritizing mental health is crucial for team productivity. Encourage your team to take care of their mental health by practicing mindfulness, meditation, or deep breathing exercises.

You can also provide resources such as access to counseling or therapy services.

Balancing Individual Work and Collaboration

Balancing individual work and collaboration is essential for team productivity. Encourage your team to work collaboratively on tasks and projects, but also provide opportunities for individual work.

This can help prevent burnout and improve team morale.

Maximizing Team Efficiency

As a project leader, it’s important to incorporate healthy habits into your team’s daily routine to increase productivity and build momentum towards project deliverables. Here are some ways to maximize your team’s efficiency:

Utilizing Technology

In today’s digital age, there are countless tools and technologies available to help streamline workflows and improve collaboration.

Consider using a project management tool like Asana or Trello to keep everyone on the same page and organized.

You can also use communication tools like Slack or Microsoft Teams to facilitate quick and efficient communication between team members, especially if you are working with a remote team.

Notifications can be a double-edged sword. While they can be helpful to keep everyone in the loop, they can also be a major distraction.

Encourage your team to turn off non-essential notifications during work hours to minimize distractions and improve focus.

Streamlining Meetings

Meetings can be a major time-sink and often lead to decreased productivity. To maximize your team’s efficiency, try to minimize unnecessary meetings and keep them as short and focused as possible.

Consider implementing a stand-up meeting format where everyone shares their progress and goals for the day. This can help keep everyone accountable and on track.

Fostering Innovation

Encourage your team to think outside the box and come up with innovative solutions to problems.

Consider hosting team building activities or brainstorming sessions to get everyone’s creative juices flowing.

It’s also important to create a culture where everyone feels comfortable sharing their ideas and opinions, even if they are different from the norm.

In light of COVID-19, it’s more important than ever to prioritize team morale and mental health.

Consider incorporating wellness activities like meditation or yoga into your team’s routine to help reduce stress and increase focus.

Maintaining Positivity and Motivation

To keep your team motivated and positive, it’s important to celebrate progress, encourage employee engagement, and provide support and ownership.

Celebrating Progress

Recognizing your team’s progress and accomplishments is essential for maintaining a positive work environment.

Celebrate milestones, big and small, with your team. This can be as simple as acknowledging a job well done during a team meeting or sending out a congratulatory email to the entire team.

Celebrating progress not only boosts morale but also reinforces the importance of the work being done.

Encouraging Employee Engagement

Encouraging employee engagement is crucial for maintaining motivation and positivity.

Provide opportunities for your team to share their ideas and feedback. This can be done through regular check-ins or brainstorming sessions.

By involving your team in the decision-making process, you show them that their opinions matter and that they are valued members of the team.

Providing Support

Supporting your team is vital for keeping them motivated and on track.

Make sure your team has the resources and tools they need to succeed. This can be anything from providing training or mentoring to ensuring they have the necessary equipment and software.

Additionally, be available to your team when they need help or guidance. By providing support, you show your team that you care about their success.


Giving your team ownership of their work is a powerful motivator.

Encourage your team to take ownership of their projects and tasks. This can be done by giving them the autonomy to make decisions and solve problems on their own.

By giving your team ownership, you empower them to take pride in their work and feel a sense of accomplishment when they complete a project.

Frequently Asked Questions

What are some healthy habits that can boost team productivity?

There are several healthy habits that can boost team productivity, including regular exercise, proper sleep, and a healthy diet.

Encourage your team members to take breaks throughout the day to stretch, move around, and get some fresh air. This can help to reduce stress and increase focus and productivity.

How can a project leader incorporate healthy habits into their team’s routine?

As a project leader, you can incorporate healthy habits into your team’s routine by setting an example.

Make sure that you are taking care of your own health and well-being, and encourage your team members to do the same.

Consider implementing team-wide challenges or competitions to encourage healthy habits, such as a step-counting challenge or a healthy recipe swap.

What are some effective routines for building momentum within a team?

Effective routines for building momentum within a team include regular check-ins, goal-setting sessions, and team-building activities.

Schedule regular meetings to discuss progress, identify roadblocks, and set goals for the upcoming week.

Consider incorporating team-building activities into your routine, such as team lunches or off-site outings.

What strategies can be used to increase team productivity?

Strategies that can be used to increase team productivity include setting clear goals, providing regular feedback, and creating a positive work environment.

Make sure that your team members understand the project goals and their individual roles within the team.

Provide regular feedback on their performance and recognize their accomplishments. Foster a positive work environment by encouraging open communication and collaboration.

How can a team leader motivate their team members to be more productive?

As a team leader, you can motivate your team members to be more productive by setting clear expectations, providing regular feedback, and recognizing their accomplishments.

Make sure that your team members understand the importance of the project and their individual contributions.

Provide regular feedback on their performance and recognize their accomplishments publicly. Consider offering incentives or rewards for meeting or exceeding project goals.

What are some innovative ideas for improving team performance?

Some innovative ideas for improving team performance include incorporating mindfulness practices into the team’s routine, using gamification to encourage healthy habits and productivity, and implementing flexible work arrangements.

Consider offering meditation or yoga classes to your team members. You can also use a productivity app that rewards healthy habits with points or prizes. Another idea is to allow team members to work from home or on a flexible schedule to accommodate their individual needs and preferences.

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Yemisi Iyilade

Yemisi Iyilade is a Project Management Professional, PMP and Maxwell Leadership Coach and Trainer. She has worked in the environmental, nonprofit, and technology industries, developing new products and services, providing leadership, and facilitating meaningful engagement with stakeholders. Yemisi is driven by a mission to empower young people, women, and immigrant professionals through content delivery, coaching and training. She believes that if given the right tools and tactics, any motivated person can gain the awareness and grit needed to create better opportunities.


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