5 tips for creating an outstanding weekly report document 

 January 2, 2023

Written by Yemisi Iyilade, Project Management Consultant, Scientist & Innovation Expert.

A weekly report is a document that summarizes the work completed by an individual or team over the course of a week. It can be used to track progress, identify roadblocks, and measure productivity.

Weekly reports are often used in business and project management, but can also be beneficial in other fields such as research and academia.

In this blog post, we will discuss the purpose of these reports and provide a step-by-step guide on how to write one.

What are the five tips for creating an outstanding weekly report?

As a project leader, one of the most important documents you will create is your weekly report.

A weekly report document allows you to track the progress of your projects and keep team members informed throughout the week. It also serves as a summary of what has been accomplished and what still needs to be done.

Here are five tips for creating an outstanding weekly report document.

Tip 1: Choose an Appropriate Template

The first step in creating an effective weekly report is to select a template that meets your needs. There are numerous templates available online, so make sure you choose one that is designed specifically for your industry or project type.

It should include all the relevant information that you need to effectively monitor your project’s progress to ensure everyone is on the same page.

These templates provide structure and help you organize your information more easily. Many also come with built-in graphics, which makes it easy to visually represent data and trends over time.

Tip 2: Include Necessary Information

Every section of your weekly status report should include accurate information regarding the activities completed during the week as well as any upcoming tasks or challenges that need to be addressed in order to meet deadlines or project goals.

Before you start putting together your report, make sure that you have all of the necessary data on hand. You should collect data from all relevant sources throughout the week in order to get a good understanding of where the project stands at any given moment.

This could include email conversations, customer feedback, sales numbers, etc., depending on what type of project or business you have. Your team members can help provide details like project milestones and deliverables, they completed throughout the week and the timeline activities were done.

Tip 3: Make It Easy To Read

Once your data is collected and organized into a document format, make sure that it’s easy to read by using headings and subheadings as needed, bolding important points, adding visuals wherever possible (e.g., charts or graphs), etc.

The more organized your document is, the easier it will be for stakeholders to understand what’s going on with the project at any given moment in time.

Tip 4: Include Action Items

Your weekly report should always include action items so that everyone knows exactly what needs to be done in order to move forward with the project each week.

Already as a project manager or leader, you know how important it is to assign tasks or deadlines so that everyone knows who’s responsible for what and when tasks need to be completed in order for the project as a whole to stay on track toward project completion within its timeline parameters.

Hence making it easy to include action items when preparing weekly reports.

Tip 5: Keep it Short and Sweet

As much as you want to include everything in your report, try not to go overboard when it comes to length; people don’t want to read through long reports filled with unnecessary details!

Stick only with information pertinent to the report itself, and no fluff! And if there are additional details or questions that need further discussion outside of this document format make sure those are noted separately so they don’t detract from the main points outlined in your report itself.

While it’s important to provide detailed information about each task or activity that was completed during the week, it’s equally important not to overwhelm your managers and stakeholders with too much information.

Keep in mind that every section should only contain essential details; anything else can be discussed further in one-on-one meetings or emails if needed. If stakeholders feel overwhelmed by too much text, chances are they won’t read through it all – which defeats the purpose of creating a weekly status report in the first place!

Final Thoughts

Stakeholders and team members rely on weekly reports to stay current with the progress of any given project. These documents provide a concise summary of what was achieved in the past week as well as what is due for completion in the following one, making it easier to pinpoint potential roadblocks or prioritize tasks accordingly.

Creating a great weekly report is essential for any successful project manager; however, writing weekly reports can be a time-consuming task, but it’s important to do so because it can improve communication and help teams stay organized.

There are many factors involved in producing an effective document that accurately conveys progress made during each week while also providing team members with any necessary details about upcoming tasks or challenges that need attention before deadlines arrive.

Once you have decided on a template and filled out all necessary sections with accurate information, take some time to create visual interest by adding formatting elements like bolded text or colored fonts. Incorporating visuals to your report, like pictures and diagrams, can further assist in delivering your points.

By following the above five tips you should be able to craft an outstanding weekly status report document every time!


What is a weekly project status report?

A weekly project status report is a weekly report that highlights the progress of a project and its current status. It provides important insights into what’s taken place in the last week and helps project teams, sponsors, and clients keep up to date with key events, tasks, budgets, and timelines.

Your weekly report should include goals met during the past week, upcoming deadlines and objectives that need to be tackled in the next weekly cycle, changes in timeline or budget that may have an impact on project outcomes, any potential risks identified as part of the weekly review process, updates from stakeholders involved in ensuring successful completion of the project.

For setting up an efficient weekly reporting process, creating a template can help automate things and with a template, team members can easily fill in details on progress and the current state of work packages.

What does a weekly report include?

A weekly report should contain relevant information such as the date, objectives set for the week, tasks completed on schedule, and any successful milestones achieved. It could also include a summary of progress, achievements, and any prioritized upcoming tasks.

A weekly report will help the team understand their wins and identify areas that need additional effort to ensure the successful completion of objectives. It provides an informative summary of a team’s progress and accomplishments from the week prior.

In summary, your report should contain a brief overview of accomplishments and successes, any issues that occurred, potential solutions to those issues if they arose, and milestones achieved. You can use this report as a reference document and provides valuable insight that enables teams to stay organized and on track with current projects.

How do I report weekly progress?

You can start by following the five tips we’ve shared above. Remember keeping track of weekly progress is an essential part of project management.

There are several weekly status report templates available to help you quickly and easily log your work day by day. Your report can be condensed into one page or less. Make sure to include weekly accomplishments, projects completed or underway, any modifications since your last weekly report, and any tasks not yet completed.

As a project manager, keeping weekly reports is the only way to ensure that your team is progressing as expected and making efficient use of time.

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Yemisi Iyilade

Yemisi Iyilade is a Project Management Professional, PMP and Maxwell Leadership Coach and Trainer. She has worked in the environmental, nonprofit, and technology industries, developing new products and services, providing leadership, and facilitating meaningful engagement with stakeholders. Yemisi is driven by a mission to empower young people, women, and immigrant professionals through content delivery, coaching and training. She believes that if given the right tools and tactics, any motivated person can gain the awareness and grit needed to create better opportunities.


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