3+ Benefits of Creating a High Level Overview 

 September 21, 2022

Written by Yemisi Iyilade, Project Management Consultant, Scientist & Innovation Expert.

In order to provide a clear and concise view of a project, it is often helpful to create a high level overview. This document can serve as a guide for team members and stakeholders and can help to keep everyone informed about the progress of the project.

A high level overview is particularly important in the early stages of a project when there is still plenty of uncertainty about what needs to be done. It can help to clarify the goals of the project and ensure that everyone understands them.

Having an overview will help you stay organized and efficient so that you can focus on completing the project successfully. It will also provide a framework for measuring success and determining whether or not the project was successful.

In today’s blog post, we will discuss what a high-level overview is, where it is needed in a project lifecycle and the benefits of creating one for your next project!

What are the benefits of creating a high level overview?

There are many benefits of creating a high level overview. It can be a valuable tool for anyone who wants to improve their understanding of a complex system or communicate their ideas to others.

1) Better Understanding

A high-level document can help you to better understand a complex system. It can also help you to communicate your ideas to others. Creating a high-level document can also help you to save time and money.

2) Available Template For Reuse

When you create a high-level document, you will be able to reuse it in the future. This can help you to avoid having to recreate a document from scratch each time you need it.

3) Quick Problem-Solving Support

Creating a high-level document can also help you to improve your problem-solving skills. When you are able to break down a complex system into smaller pieces, you will be better able to understand it and find solutions.

4) Improve Documentation Skill

Finally, creating a high-level overview can help you to build your reputation. When you are able to create a document that is clear and concise, others will be more likely to trust your expertise.

If you are looking to save time and money, or improve your problem-solving skills, creating a high-level document can be a great option for you.

What is a high level overview of a project?

In a project manager’s world, there is always a lot of talk about high-level overviews. But what are they? Why are they needed? and How do you write one?

A high level overview of a project is best described as a broad view of the entire initiative that omits details. It is typically used to provide context for business processes or templates. The goal is to give the reader an understanding of what the project entails, without bogging them down in specifics.

This document is typically used early in the project lifecycle and can help stakeholders understand the big picture. As such, this overview should answer questions like, what is the project trying to achieve? What are the best practices being followed? What documentation is being used? etc.

It should also provide an overview of the deliverables expected from the project.

Projects can be complex undertakings, so it’s important that all stakeholders have a shared understanding of what is being attempted. A high level overview is the best way to ensure that everyone is on the same page, and it’s a necessary step in any project’s success.

What is another way of saying high level?

An alternate way of referring to the “high level” is to call it the “top level.” This is often used in business settings, as it can help to more clearly delineate which ideas or concepts are the most important.

By using this terminology, it can be easier to ensure that everyone is on the same page and understands the most crucial information. When all else fails, however, simply saying “high level” is usually sufficient to get the point across.

What is a project overview document?

A project overview document is a high-level view of a project that includes its goals, deliverables, risks, and more. This document is typically created by the project manager and shared with the project team and stakeholders.

It’s important to have a clear and concise project overview document to ensure that everyone is on the same page regarding the objectives of the project.

The project overview document should answer the following questions:

  1. What is the problem that we are trying to solve?
  2. What are the objectives of the project?
  3. What are the deliverables of the project?
  4. Who are the stakeholders of the project?
  5. What are the risks and assumptions of the project?
  6. What is the project timeline?
  7. What is the budget for the project?

Answering these questions will give everyone a good understanding of the project and what needs to be done in order to complete it successfully. If you’re working on a project and don’t have an overview document, take some time to create one.

What is high level approach in project management?

There are several distinct project management strategies, but the high-level approach is often regarded as the most effective. The technique involves setting clear goals and objectives and then working backward to create a plan of action.

This strategy is created to ensure that all team members are on the same wavelength and that everyone understands what needs to be done to complete the task.

A high-level project management approach, also demands frequent communication between all team members. This ensures that everyone is kept up to date on the latest developments, as well as ensuring that any issues can be addressed promptly.

Taking this approach to project management can help you build better project management skills. It becomes considerably simpler to avoid potential conflicts and debates when everyone is kept informed and up to date.

If you take the time to lay out specific goals and objectives, as well as a thorough action plan, you can be confident that your initiatives will be finished on time and under budget.


It can be difficult to understand and communicate complex ideas, systems, programs, concepts, or a new project. When you’re trying to discuss a complex idea, it’s often difficult to know where to start or how to simplify it enough for others to understand and get the team to be on the same page.

And even if you can get your point across, there’s a good chance that the listener will forget what you said minutes after the conversation ends. ( after all many team members are also engaged in other projects)

A high-level overview document can help solve both of these problems. By creating a summary of the project expectations or concept, you make it easier for tea members and stakeholders to understand and remember your ideas.

Additionally, by breaking down the project into smaller pieces, you improve your understanding of the entire system. Consequently, as a project manager if any of these benefits appeal to you, then creating this high-level document at the beginning is a great best option.

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Yemisi Iyilade

Yemisi Iyilade is a Project Management Professional, PMP and Maxwell Leadership Coach and Trainer. She has worked in the environmental, nonprofit, and technology industries, developing new products and services, providing leadership, and facilitating meaningful engagement with stakeholders. Yemisi is driven by a mission to empower young people, women, and immigrant professionals through content delivery, coaching and training. She believes that if given the right tools and tactics, any motivated person can gain the awareness and grit needed to create better opportunities.


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