5 Ways to Manage Expectations and Accomplish Goals with Your Team 

 September 28, 2022

Written by Yemisi Iyilade, Project Management Consultant, Leadership Coach, Scientist & Innovation Expert.

When it comes to project delivery, one of the most important roles of the project or program leader is to constantly make an effort to manage expectations.

It always involves setting clear expectations and ensuring that everyone on your team understands what is expected of them.

This becomes especially difficult when working with a team, as everyone’s individual expectations can often clash, and in order to do this effectively, you need to be adaptable and communicative.

In this blog post, we will discuss 5 tips to manage expectations in a way that leads to success!

What are 5 Tips for Managing Expectations with a project team

You can set your team up for success from the start and avoid any surprises or disappointments down the road. As a project leader, it’s your job to apply effective time and process management techniques to make sure that your team is on track to meet your company’s expectations.

But what happens when those expectations change?

Whether it’s due to a change in budget, scope, or timeline, managing expectations is a critical part of ensuring that your project is a success.

Here are 5 tips for managing expectations with your project team

1) Ask clarifying questions

It’s important to ensure that everyone on your team is on the same page from the start. Asking clarifying questions when you communicate with your team, will help to ensure that everyone understands what is expected of them.

Furthermore, don’t make the assumption that every team member knows everything they need to know; give them the opportunity to ask questions as well.

2) Give team members sufficient time

Every team member needs enough time to understand their roles and adapt to project tasks and changing expectations. Changing expectations can be difficult for team members to adjust to.

Make sure to give them enough time to understand their new roles and how they fit into the overall project. Additionally, be prepared to answer any questions they may have about the changes.

3) Make sure to communicate constantly

To ensure everyone understands what’s expected of them you must communicate constantly. Clear and concise communication is key when managing team members’ expectations.

Make sure that you are regularly checking in with your team and providing them with updates on the project’s status. This will help ensure that everyone is on track and prevent any surprises down the line.

4) Explain the consequence of missed deadlines and timelines.

Make it clear how any delay in tasks and activity will impact the project and team.

Missing deadlines can set back a project significantly, so in order to avoid this, you must be clear about the consequences of missing deadlines from the start.

Additionally, give team members opportunities to propose new solutions if they feel like they are falling behind and have missed a deadline. This will show that you’re open to hearing new ideas and willing to work together as a team to find the best solution possible.

5) Prepare ahead for challenging situations and problems.

Yes, there will be lots of roadblocks as you proceed on any project, but you can be prepared ahead to turn setbacks around. No project is perfect, so it’s important to be prepared for bumps in the road.

By preparing ahead of time, you’ll be better equipped to handle whatever challenges come your way. Additionally, being open to hearing new ideas from your team will help you find ways to overcome obstacles and achieve success despite setbacks.

As a project leader, you need to manage expectations. This is a critical part of ensuring successful projects. By following these tips, you can set your team up for success while maintaining a good working relationship with them.

What does it mean to manage expectations?

When we talk about expectations, we’re usually talking about the hopes and dreams we have for ourselves and others. We all have expectations of how our lives will unfold and what we’ll achieve along the way.

For some people, managing expectations means tempering their own high hopes in order to avoid disappointment. They might set more realistic goals for themselves, or lower their expectations of what others can do for them.

This can help protect them from feeling let down and keep them from getting their hopes up too high.

For others, managing expectations means the opposite – It means setting ambitious goals and striving to meet them, no matter what. These people might have a higher tolerance for risk and failure, and they’re often the ones who end up achieving great things.

But when it comes to managing project expectations, the focus should be on the project objectives and success criteria. All other expectations, whether personal, team, stakeholder, or any other kind of objective should be guided in light of these goals.

We’ve covered a few guidelines above to get you started, when working with a team and on a project.

What is the essence of managing expectations in project management?

The reason we manage expectations in a project management context is to make sure that all stakeholders have a common understanding of what the project is trying to achieve, and what success looks like.

This means we establish attainable goals and objectives while being clear about roles and responsibilities from the start.

Because we are all human and see projects and programs from a unique perspective, effective communication is critical in keeping expectations in check.

When multiple people with varying degrees of experience are invested in a project, it can be tough to keep everyone on the same page, so if you want to have a successful project delivery, It is important to remember that everyone must be on the same page in order for the project to be successful.

This is why we manage expectations.

Whose responsibility is it to manage project expectations?

It’s the responsibility of the project manager to ensure that expectations are managed effectively throughout a project.

This includes setting expectations at the outset, communicating regularly with all stakeholders to ensure that they remain on track, and making adjustments as necessary if expectations need to be revised.

Failing to manage expectations can have serious consequences for a project, including scope creep, cost overruns, and delays. It’s therefore crucial that project managers have a good handle on this important aspect of their job.

Wrap Up

When it comes to managing expectations with a project team, there are a few key things to keep in mind. We discussed 5 tips you can use to manage your team’s expectations effectively and to set and achieve goals with your team.

Managing expectations is a vital part of ensuring successful projects. By setting realistic goals, communicating regularly with all stakeholders, and making adjustments as necessary, project managers help keep a project work on track and avoid potential problems down the road.

Do you think it’s the responsibility of the project manager to manage expectations? Or do you think that responsibility lies with other stakeholders?

Let us know in the comments below!

Disclaimer: This site contains affiliate links which can provide compensation to me at no cost to you, if you purchase through the links. I only link to products, services and other businesses I believe will add value to you. Learn more from our privacy policy.

Yemisi Iyilade

Yemisi Iyilade is a Project Management Professional, PMP and Maxwell Leadership Coach and Trainer. She has worked in the environmental, nonprofit, and technology industries, developing new products and services, providing leadership, and facilitating meaningful engagement with stakeholders. Yemisi is driven by a mission to empower young people, women, and immigrant professionals through content delivery, coaching and training. She believes that if given the right tools and tactics, any motivated person can gain the awareness and grit needed to create better opportunities.


{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}

Keep reading